Artist Alley 2010 application and dates [old]

[darkshardsyuki]

This is copied from last years Artists Alley sign up with minor changes. The basic form is now up, you can find it at the bottom of this post. Due to the confusion of staff changes this has gotten out later then planned. I apologize for the delay and thank you for your patience. Also a special thanks to JoadJoVae for answering what questions she could before now.

Please note, we won't start accepting applications until:

MIDNIGHT, FEBRUARY 1, 2010.

This is to ensure that everyone gets a fair chance at table space: those artists that are really serious about getting space will have their app filled out, ready to fill out the online form at 12:00 AM Feb 1st. In military time it would be 0000, not noon--just to make things clear. This also sets a "start time" after which we assign out space strictly in order of who applies.

A link will appear HERE to the registration form when registration for Artists Alley open.

On a second note we filled up fast last year, as within the first hour, so have your applications ready and watch your time, if you email it in instead of using the new form it will not be counted and you may not get your table.

So here's the process:

• Click link below once it’s up and use it to fill out your basic information.
  
  
• Fill out form (yes, directly in the file).  It's a .doc file, so if you don't have MS Office, you can use OpenOffice or Wordpad to fill out the form. (This form will be used when registration opens to help you fill in the new registration form)
  
  
• Email or PM me or post with any questions while you're filling out the form, you have a few weeks, so that should be plenty of time if a question on the form is holding you up.
  
  
• Use your filled out form to copy and paste your information into the new online form created on the NDK website. See above link when registration opens. (This forum will not appear until Artists Alley registration is open and a link will be posted above)
  
  
• Make sure you're pre-registered for the '10 convention.  ALL ARTISTS NEED TO BE PRE-REGISTERED.  You can lose your table space if you're not pre-registered after a certain point, so by all means, take care of that early.  As in, before you send in your application.  (Then even if you don't get in this year, you've got a pre-reg pass squared away)
  
  
• If at any point you have questions or concerns, post them here in the forums or use the PM button to the left of this post contact myself the Artists' Alley area head, if I feel it is a question that others may ask I will post it with the answer below.

A few common questions:

Q: What email address do we send the form to?
A: The address is listed in the form

Q: Can I print out the form and mail it to you?
A: No, for several reasons, not the least of which being the mail will probably take too long to reach us.  By keeping the form electronic and attached to your application email, we have an online backup as well as an online list (in chronological order) of who applied.

Q: How much does a table cost?
A: $50.00 per table, half tables and certain spaces will be charged accordingly.

Q: Will paying for the table replace my registration fee?
A: No.  Paying for the table buys you the space and privilege to set up in the Artists' Alley for the convention weekend.  You still need to be a paid, pre-registered attendee to get in to the con!

Q: When do you pay for your table or space in Artists Alley?
A: You do not pay for your table or space in Artist Alley until late May when the contracts are emailed to you, you will fill out the contract and mail it in with you payment before mid-July.

[Terra]

Nice :3

5. Make sure you're pre-registered for the '10 convention.  ALL ARTISTS NEED TO BE PRE-REGISTERED.  You can lose your table space if you're not pre-registered after a certain point, so by all means, take care of that early.  As in, before you send in your application.  (Then even if you don't get in this year, you've got a pre-reg pass squared away)

Ok, do we NEED to be pre-regged before signing up, or is there a date when we will need to be, or get bumped from the table? I ask because I'm on financial aid (And although I super don't mind this being up so early, thought I had more time to worry about the details then I do) so money is sorta tight atm and may or may not be available pre the first.

Also, are we paying for the tables when we register them, or at some later date?

[darkshardsyuki]

You'll pay for the table when the contracts go out in late May, you will need to be pre-registered before then. I encourage you to do it as soon as you can cause you'll save money but I understand finances can be a problem so don't stress to much. You will need to be pre-registered in order to get your contract but not to sign up for a table. I only encourage everyone to do so to make it easier and save them money, it also means they don't have to worry about losing their spot later on.

[Terra]

Ok! That's what I needed to do (And yeah, I plan to ASAP....ASAP just...is not as ASAP as I'd like XD)

[ThePhantomOtaku]

(I know we're not quite there yet but...) I'm hoping to split the cost of a table between myself and two other girls. When we pay for the table, do you need just one check or will three separate checks be okay?

[Amadis]

oh snap! I was hoping with the delay in posting info there'd be a delay with the deadline @,@'
time to get cookin!

[sariochan]

Yay! Time to get those typing fingers and stuff ready to go go go!

[darkshardsyuki]

(I know we're not quite there yet but...) I'm hoping to split the cost of a table between myself and two other girls. When we pay for the table, do you need just one check or will three separate checks be okay?

One check for the three of you will be better because all the information for all three of you will be in the same application, you can have them pay you their part and then pay all of it at once when the contracts go out.

oh snap! I was hoping with the delay in posting info there'd be a delay with the deadline @,@'
time to get cookin!

I'm trying to keep the deadlines the same as they where last year so we can do the same dates next year as well, make things easier for everyone.

[darkshardsyuki]

The application is up, you can find it at the bottom of the first post, remember any applications sent in before midnight on February 1st will be sent back to you and not counted.

[sariochan]

Thank you for posting the application!

[darkshardsyuki]

I apologize to everyone who downloaded the application earlier today, we have made some major changes to it in favor of imputing a new sign up system. Starting this year a form will become available on the NDK main site when registration for Artists Alley begins. Please use .doc form to fill out your information and have it ready for use when the online form becomes available at midnight on February 1st.

We are using this new system because it will be easier to manage the applications, check information, and so on. This change also makes it similar to how the costume contest is run and prevents people from submitting their applications early. Again I apologize for any inconvenience this may cause if you had already downloaded the application that was up earlier. The link to the online form will be posted when registration opens, good luck to everyone applying for a place in Artists Alley.

[Xing Xin]

When Do we send our payment? At time of submitting the application or after?

[darkshardsyuki]

You do not submit your payment until you get your contract in late May and then you mail them in together.

[Xing Xin]

Thanks, a lot.

[MadMouseMedia]

Is it possible to get a refund should we pay for the pre reg and then NOT receive a table? Or am I misunderstanding the time line of events?

[Greg Hines]

We can only give refunds for pre-registrations within 90 days of the pre-registration date (and only for online pre-registrations). From that point on, we can only transfer your pre-registration to someone else.

If you don't intent to pre-register for NDK if you don't get an Artists Alley table, please don't pre-register until you receive word that you'll be getting an Artists Alley table. You have the entire duration between when notifications go out (several days after the sign-up date) and when contracts are sent out (in late May) to pre-register. That saves us the hassle of issuing a refund and it saves you the risk of waiting too long (to the point where we can't refund your money).

[Creativedemi64]

I apologize to everyone who downloaded the application earlier today, we have made some major changes to it in favor of imputing a new sign up system. Starting this year a form will become available on the NDK main site when registration for Artists Alley begins. Please use .doc form to fill out your information and have it ready for use when the online form becomes available at midnight on February 1st.

We are using this new system because it will be easier to manage the applications, check information, and so on. This change also makes it similar to how the costume contest is run and prevents people from submitting their applications early. Again I apologize for any inconvenience this may cause if you had already downloaded the application that was up earlier. The link to the online form will be posted when registration opens, good luck to everyone applying for a place in Artists Alley.

Well that's surely stressful. To race with other people at the stroke of midnight by filling in an appilcation online to get a place in Artist Alley, very unpleasant. I just think it's a bit unfair for people with slow computers, only people can get into Artist Alley with not just determination but a fast computer .... oh well.

Now don't get me wrong I do understand why you guys are doing this but it just seems ... unpleasent.

[MadMouseMedia]

We can only give refunds for pre-registrations within 90 days of the pre-registration date (and only for online pre-registrations). From that point on, we can only transfer your pre-registration to someone else.

If you don't intent to pre-register for NDK if you don't get an Artists Alley table, please don't pre-register until you receive word that you'll be getting an Artists Alley table. You have the entire duration between when notifications go out (several days after the sign-up date) and when contracts are sent out (in late May) to pre-register. That saves us the hassle of issuing a refund and it saves you the risk of waiting too long (to the point where we can't refund your money).

Ah okay that makes more sense. Thank you very much. Very helpful.

[MadMouseMedia]

Well that's surely stressful. To race with other people at the stroke of midnight by filling in an appilcation online to get a place in Artist Alley, very unpleasant. I just think it's a bit unfair for people with slow computers, only people can get into Artist Alley with not just determination but a fast computer .... oh well.

Now don't get me wrong I do understand why you guys are doing this but it just seems ... unpleasent.

You are not alone in your stress over the late post, changes and rush to get the same date in less time.  I too understand their own stress and adapting to the demands so I will adapt as well but yes...it is passing on the frustration to dealers and artisans.  We will just have to do our best and hope next year this will not happen and we'll have more time to get our own things together.  Best of luck to all.

[Amadis]

Where exactly on the main site is the application going to be posted? specifically, what section? so we know where to find it without wasting time.

I do feel that this is a better system and will make it easier to keep track of everything, but for some of us this is our only con for the year and it's really important to us.

I too find it very stressful that we have to fill out an online application at the stroke of midnight and race to get finished. It seems like artists that have a more complicated group and therefore more information to input or more examples of their work would be at a disadvantage. I know there's an image of the form available, but I think it would make sense to have it available to actually fill out ahead of time, maybe even just an hour, just not accepting submissions i.e. the 'Submit' button doesn't work until midnight, or something like that.

That way artists who are more prepared with more information or complicated works, as well as artists with slow connection speeds would have the same chance as a single artist selling just prints or those with super connections.