Author Topic: NDK 2010: The NDK Host Club!  (Read 3608 times)

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Offline Isheian

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NDK 2010: The NDK Host Club!
« on: September 14, 2009, 05:40:42 pm »
Greetings and salutations dear weary traveler to this place of resplendent rest from the noise and bustle outside, and welcome to the Nan Desu Kan Host Club!



Now that I'm over that..... Welcome! This is where all the information on the Host club will be put! I am Isheian also known as Spike and my older brother whose brain child this is is Eric. What started as a simple "hey what do you think if a host club at next years Kan" rapidly changed into a full blown plan to actually running the NDK host club. Right know everything is still in its quasi state of being as its being developed, but here is the rough plan thus far:

~We're hoping to actually get the card and board game room in the atrium for us.
~We're Hoping to get the Oxygen bar to be in with us.
~Our goal is to have no more than 4 people to a host and have at least 15 "full time hosts" of each gender.
~We are looking at about 15-30 min sessions with each host, enough time to cool off, enjoy some tea and snacks, and the company of your chosen host.
~There will be two different sessions available. Normal and high tea. Prices are yet to be determined.

There you have it. Updates will be posted ASAP.


We look forward to the pleasure of your company!
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Offline Teca

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Re: NDK 2010: The NDK Host Club!
« Reply #1 on: September 15, 2009, 10:33:17 am »
Wow, I'm surprised that the hotel is letting you guys do this. I remember that the hotel threw a fit last year when the Loli's hosted a tea party and brought in their own food. And they didn't even charge people for it. Have you gotten this approved by the staff already?

Offline theshadow

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Re: NDK 2010: The NDK Host Club!
« Reply #2 on: September 15, 2009, 10:43:01 am »
Greetings and salutations dear weary traveler to this place of resplendent rest from the noise and bustle outside, and welcome to the Nan Desu Kan Host Club!



Now that I'm over that..... Welcome! This is where all the information on the Host club will be put! I am Isheian also known as Spike and my older brother whose brain child this is is Eric. What started as a simple "hey what do you think if a host club at next years Kan" rapidly changed into a full blown plan to actually running the NDK host club. Right know everything is still in its quasi state of being as its being developed, but here is the rough plan thus far:

~We're hoping to actually get the card and board game room in the atrium for us.
~We're Hoping to get the Oxygen bar to be in with us.
~Our goal is to have no more than 4 people to a host and have at least 15 "full time hosts" of each gender.
~We are looking at about 15-30 min sessions with each host, enough time to cool off, enjoy some tea and snacks, and the company of your chosen host.
~There will be two different sessions available. Normal and high tea. Prices are yet to be determined.

There you have it. Updates will be posted ASAP.


We look forward to the pleasure of your company!

We like your enthusiasm but there are issues here. First we can not allow and/or endorse any panel/group outside of the dealers room to sell any food items which may be in direct competition with the hotel. Its in our contract, there aren't any if's and's or but's on this topic.

Secondly, to sell any items you must go through the Dealers Room staff and I believe there are strict rules for what is and isn't allowed in Artist Alley (Kat you wanna chime in?).

Lastly, there are special exceptions for the dealers room where they may sell novelty food items.

I'm sorry to burst your bubble it was a fantastic idea though!
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Offline Isheian

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Re: NDK 2010: The NDK Host Club!
« Reply #3 on: September 15, 2009, 01:39:01 pm »
Actually shadow, we're a step ahead of you in this. With what we're selling we're not in competition with the hotel and we've already started talking to the managers at the hotel about this. Technically we'd be considered a panel (or so we were told thus far). The hotel doesn't sell tea cakes, and varieties of hot and cold teas or light sandwiches. Also its not enough for a meal, it is a snack.

Are panels allowed to provide light refreshment to those attending the panel?

We were discussing this with the hotel management and the NDK directors at the Kan. Now nothing is even close to finalized as of yet and it may still go belly up or get modified, but im confident that with tact and diplomacy the Host Club will come out of this fairly unscathed.
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Offline Isheian

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Re: NDK 2010: The NDK Host Club!
« Reply #4 on: September 15, 2009, 01:41:36 pm »
Actually we're going back to the hotel to discuss this with them this weekend. But the prior talks went very well.
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Offline Mahou Shoujo Michi

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Re: NDK 2010: The NDK Host Club!
« Reply #5 on: September 15, 2009, 04:24:04 pm »
Actually we're going back to the hotel to discuss this with them this weekend. But the prior talks went very well.

I hope your talks go well.  ^^; Seriously.. it's a major bummer that we can't have Maid Cafes/Host Clubs etc. 

Offline Greg Hines

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Re: NDK 2010: The NDK Host Club!
« Reply #6 on: September 15, 2009, 05:59:25 pm »
Actually shadow, we're a step ahead of you in this. With what we're selling we're not in competition with the hotel and we've already started talking to the managers at the hotel about this. Technically we'd be considered a panel (or so we were told thus far).

First, please do not attempt to deal directly with the hotel. You need to go through us to discuss these things. Circumventing the con and talking to the hotel directly will make a lot of people on both sides cranky.

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The hotel doesn't sell tea cakes, and varieties of hot and cold teas or light sandwiches. Also its not enough for a meal, it is a snack.

Our contract with the hotel only permits the sale of snack food in the dealers room. Neither we nor our attendees are allowed to sell any kind of refreshments anywhere else. And it doesn't matter whether the kind of food you would be selling would compete with the kind of food that the hotel sells. Our contract for 2010 is already signed and I don't expect we'll be amending it so you can sell snack cakes for a host club.

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Are panels allowed to provide light refreshment to those attending the panel?

Yes, if they're provided gratis.

Quote
We were discussing this with the hotel management and the NDK directors at the Kan. Now nothing is even close to finalized as of yet and it may still go belly up or get modified, but im confident that with tact and diplomacy the Host Club will come out of this fairly unscathed.

I have the information you gave our director of marketing, but I'll be the one ultimately making the decisions. And it's far too early to be making any such decisions. (Your idea brings up a great many issues that must be discussed amongst the board of directors.)
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Offline Mahou Shoujo Michi

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Re: NDK 2010: The NDK Host Club!
« Reply #7 on: September 15, 2009, 06:48:27 pm »
First, please do not attempt to deal directly with the hotel. You need to go through us to discuss these things. Circumventing the con and talking to the hotel directly will make a lot of people on both sides cranky.

Our contract with the hotel only permits the sale of snack food in the dealers room. Neither we nor our attendees are allowed to sell any kind of refreshments anywhere else. And it doesn't matter whether the kind of food you would be selling would compete with the kind of food that the hotel sells. Our contract for 2010 is already signed and I don't expect we'll be amending it so you can sell snack cakes for a host club.

Yes, if they're provided gratis.

I have the information you gave our director of marketing, but I'll be the one ultimately making the decisions. And it's far too early to be making any such decisions. (Your idea brings up a great many issues that must be discussed amongst the board of directors.)

This is off topic somewhat, but the discussion reminded me of it.

We're not allowed to sell food, but are we allowed to bring food/snacks for our friends?  o_o; Was my sharing milk and donuts with two people I met wrong? ^_^;

Also, I was mulling around the idea of having a small tea party themed photoshoot concerning a certain series.  Would this be against the rules?  ( I'm talking more along the lines of 5 or so people in cosplay eating cookies and tea ) I could understand not doing it in a place such as the Hotel's restaurants.. but would setting up a make shift tablecloth and such on the small table on the room balcony be wrong?

@@;;

Offline Isheian

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Re: NDK 2010: The NDK Host Club!
« Reply #8 on: September 15, 2009, 07:33:00 pm »
I have the information you gave our director of marketing, but I'll be the one ultimately making the decisions. And it's far too early to be making any such decisions. (Your idea brings up a great many issues that must be discussed amongst the board of directors.)

Yes I am sorry for the trouble but my entire family tends to bring just such trouble about. We are very good at thinking outside the box. And yes it is far to early to start getting to worked up over this. Non-the-less we're going to optimistic and start working on the broader details so when the time does come we are prepared as we can be and still remain flexible.

If there is anything you need from us BakuDan just shoot me a line and I will of course get back to you as soon as possible.
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Offline Greg Hines

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Re: NDK 2010: The NDK Host Club!
« Reply #9 on: September 15, 2009, 09:31:58 pm »
We're not allowed to sell food, but are we allowed to bring food/snacks for our friends?  o_o; Was my sharing milk and donuts with two people I met wrong? ^_^;

No. People are allowed to bring in outside food and drinks. (Just please don't take it to the bar and eat it there... that's just rude.) It's only when food and drinks are being sold that it becomes a problem.

Quote
Also, I was mulling around the idea of having a small tea party themed photoshoot concerning a certain series.  Would this be against the rules?  ( I'm talking more along the lines of 5 or so people in cosplay eating cookies and tea ) I could understand not doing it in a place such as the Hotel's restaurants.. but would setting up a make shift tablecloth and such on the small table on the room balcony be wrong?

I don't think that's a problem, no. As long as you're not selling the food and drinks, and you're not taking them where they don't belong, there's no problem whatsoever. Heck, some people get pizzas delivered to the hotel and eat them in their hotel rooms.

Yes I am sorry for the trouble but my entire family tends to bring just such trouble about. We are very good at thinking outside the box.

Outside-the-box thinking is fine. But there are some things that sometimes restrict what we're able to do. Sometimes it's our contract with the hotel. Sometimes it's financial. Sometimes it's manpower. Sometimes it's space. Most of these things have to be considered.

Quote
If there is anything you need from us BakuDan just shoot me a line and I will of course get back to you as soon as possible.

I'm not BakuDan. BakuDan is bigger and scarier than I am.

Oh, and I should mention that there's no way we'd ever give up our entire live gaming room for a host club. It's far too popular for that (I went in there on Saturday night and it was packed to the gills). Additionally, your mention of prices makes me cringe. We're a non-profit, remember, so we're not going to have someone charging for such a thing. At most, I could see people partaking giving donations in return, with all of the proceeds going to NDK's chosen charity.
« Last Edit: September 15, 2009, 09:45:29 pm by Greg Hines »
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Offline Isheian

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Re: NDK 2010: The NDK Host Club!
« Reply #10 on: September 16, 2009, 05:35:56 pm »
Sorry i got the name wrong, i miss read your profile. As for the charge that would just be us trying to break even for the expenditures. And as for the live gaming room, oh well. It was the ideal choice due to it having a small prep area we could have made use of. Oh well adapt and overcome!
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Offline gidastra

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Re: NDK 2010: The NDK Host Club!
« Reply #11 on: September 18, 2009, 10:11:23 am »
I'm not BakuDan. BakuDan is bigger and scarier than I am.

Oh, and I should mention that there's no way we'd ever give up our entire live gaming room for a host club. It's far too popular for that (I went in there on Saturday night and it was packed to the gills).

Haha.  If only BakuDan saw that. Teehee.

And huzzah to that comment on the live gaming room.  Yeaaah, we had a 25-man game of werewolves going on Saturday night, and even before that, every table was packed full of a board game or some form of Yugi-Oh, Magic: The Gathering, etc.  Game room is here to stay XD
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Offline Isheian

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Re: NDK 2010: The NDK Host Club!
« Reply #12 on: September 18, 2009, 03:31:07 pm »
WOW, i must have just breezed through during its dead times. So a different room it is, just got to figure out which one.
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Offline kravlin

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Re: NDK 2010: The NDK Host Club!
« Reply #13 on: September 18, 2009, 03:32:51 pm »
Chances are you're gonna have to do it in a hotel room or something. Most/all of the rooms downstairs are used by ndk.

Offline nemisis47

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Re: NDK 2010: The NDK Host Club!
« Reply #14 on: September 18, 2009, 08:58:45 pm »
Using the funds for NDK's annual charities would be an excellent idea for your host club. That would probably get around the hotel/con money and food situation. Great idea Greg, I 2nd the Host club charity.

Offline Teca

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Re: NDK 2010: The NDK Host Club!
« Reply #15 on: September 18, 2009, 10:11:39 pm »
... Okay I think what Greg is trying very hard to say nicely is that there are HUGE problems with this idea, especially with the food and drink issue. Therefore, NDK as a convention would not be able to actually endorse any form of this, so your option, at least for the immediate future, is that it would be a room party type thing. But keep in mind, the hotel might not take kindly to that either, since you would still be cutting into their business. The hotel takes these things VERY seriously. You should probably just wait a bit for the staff to recover from the con, then talk to Greg to see what, if anything, is possible to do. Going through Greg, who is in charge of paneling, is the only way you would be able to get this off the ground.

Offline Isheian

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Re: NDK 2010: The NDK Host Club!
« Reply #16 on: September 19, 2009, 09:13:15 am »
Trust me I know that one. Its just turned out to be a touch more problematic than i thought it was going to be. I know greg and i know that if there's a way to do it he'll help us find it. Which reminds me, Greg when the board of directors meet would it be possible for the brothers Steele to attend?

As for using the charity money for it, i would rather not. That money was raised for a specific purpose, to help others who can't help them selves. I can't take the money from the people the charity money is intended for to run a host club at the convention, it wouldn't be right. There are other options that are still open.
« Last Edit: September 19, 2009, 09:21:22 am by Isheian »
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Offline Katie

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Re: NDK 2010: The NDK Host Club!
« Reply #17 on: September 19, 2009, 10:52:42 am »
I think what was trying to be said was that the money you make would go to the charity.
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Offline Greg Hines

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Re: NDK 2010: The NDK Host Club!
« Reply #18 on: September 19, 2009, 11:13:45 am »
... Okay I think what Greg is trying very hard to say nicely is that there are HUGE problems with this idea, especially with the food and drink issue.

Yes, this.

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Therefore, NDK as a convention would not be able to actually endorse any form of this, so your option, at least for the immediate future, is that it would be a room party type thing.

No, not this. I think a host club is a fine idea, but there are a lot of things that would need to be worked out to make it happen. I'm not sure if we can work all of those things out, but if we can work out the biggest issues, this could still happen. But it's going to take a lot of time, research, and discussion to reach any kind of conclusion.

As for doing this as a private event or "party room," that's even less likely to be OK with the hotel. If this happens, it needs to be an official con-sponsored activity.

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But keep in mind, the hotel might not take kindly to that either, since you would still be cutting into their business. The hotel takes these things VERY seriously.

Indeed. And it might even be in our contract that we can't do something like this at all. And as I said before, we're almost certainly not going to amend our hotel contract to make this happen.

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You should probably just wait a bit for the staff to recover from the con, then talk to Greg to see what, if anything, is possible to do. Going through Greg, who is in charge of paneling, is the only way you would be able to get this off the ground.

Indeed. This is going to be the only way it's going to happen.

Trust me I know that one. Its just turned out to be a touch more problematic than i thought it was going to be.

Unfortunately, you're butting up against half a dozen things that need to be considered before this idea can be called "feasible."

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I know greg and i know that if there's a way to do it he'll help us find it.

If it's possible, yes. But as mentioned, this might never get off the ground for a number of reasons. I'll certainly be looking into it, though.

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Which reminds me, Greg when the board of directors meet would it be possible for the brothers Steele to attend?

In a word: no. Our board meetings aren't open to the public for a variety of reasons. I'll be discussing any relevant issues related to this with the board of directors.

Quote
As for using the charity money for it, i would rather not. That money was raised for a specific purpose, to help others who can't help them selves. I can't take the money from the people the charity money is intended for to run a host club at the convention, it wouldn't be right. There are other options that are still open.

That was never an option. What I said was that, if the host club happens, any money collected for the host club would go straight to charity, not into anyone's pocket. And we certainly wouldn't take from the charity for a host club. That would be seriously immoral and probably illegal.
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Offline Isheian

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Re: NDK 2010: The NDK Host Club!
« Reply #19 on: September 20, 2009, 05:54:59 pm »
Using the funds for NDK's annual charities would be an excellent idea for your host club. That would probably get around the hotel/con money and food situation. Great idea Greg, I 2nd the Host club charity.
That's where the charities malfunction came from. This post sounds like the charities would fund the host club, and then any profits would go to a charity. Just fyi
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