RMAA’s event modifictions and policies to keep you safe and still provide a fun, inclusive, and meaningful convention experience.
July 31, 2021
NDK Convention Status: Currently, for SEP 2021, we are planning on a “GO” for our convention. We will update this status as necessary should anything change between now and Labor Day Weekend.
Update May 14, 2021: A mask-wearing requirement for Colorado first went into effect in July 2020 and recently was amended in Executive Order D 2021 103 on May 14, 2021. The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise. Unvaccinated people over age 11 are encouraged to continue wearing masks in all public indoor spaces where members of different households are present.
Our venue, Gaylord Rockies, REQUIRES Unvaccinated guests and customers to wear masks. For fully vaccinated guests, masks are optional.
The Rocky Mountain Anime Assoctiation (RMAA) Board of Directors have been meeting regularly and keeping close watch on the evolving public health situation since the COVID-19 pandmeic began. This situation is unprecedented.
As our Labor Day event, NDK, approaches, we have made the following changes to create a safer convention environment for our Attendees, Staff, and Volunteers. These changes are pending State, Local, and Venue requirements that may chage at any time.
Please keep in mind that Colorado’s Governor may issue orders that can yet result in the cancellation of our event by September. Please check this site for our current status and updates on other changes we may have to implement along the way. Things can change quickly, but we will do our best to keep you informed. We ask for your patience and cooperation; these procedures are new to all of us!
Gaylord Rockies Cleaning Standards
- Visit the Gaylord’s COVID-19 Page for the updated list of all modifications currently in place
- See more information about Marriott’s Commitment to Clean here.
- The Gaylord Rockies is part of the 5 Star State Certification Program. 5 Star certification reassures employees and customers that businesses are adhering to enhanced guidance. The program is completely voluntary and also serves as an expanding directory of establishments recognized for their efforts to keep their communities safe and open.
- Hotel Air Filtration Information: Every room has an individual fancoil unit, which is an evaporator with chilled/hot water, and they all filter in outside air into the rooms. Every room also has their own MERV 8 filter, and those are inspected and changed every quarter in public spaces, and 3X a year in guest rooms. Each room has its own thermostat as well. This means guests rooms do not share ventilation or HVAC with the adjoining rooms!
- The Gaylord’s ventilation system was commissioned for the grand opening in January of 2020, so all air handling equipment is running as designed per ASHRAE standards. This system includes HEPA filters in the kitchen hoods and in other strategic locations throughout the entire property.
- Specialized hotel staff will be dedicated to regular cycles of guest touch point sanitization. High-touch points such as conference room doors, light switches and other equipment will be sanitized after each group’s use.
- Electrostatic disinfectant sprayers will be used for deep sanitization of all meeting room hard surfaces and chairs overnight; completed before the start of the next day’s sessions
- Hand sanitizer stations will be placed throughout the meeting spaces, convention center, breakout spaces and corridors.
Attendee Social Contract
No matter how many safety and cleaning precautions are implemented, ultimately, safety also depends on the actions of attendees.
Due to the immense size of the Gaylord and its surrounding outside grounds, it is possible to maintain a social distance from others. Watch for signage to facilitate any required distancing in lines, and other likely gathering areas.
Be vigilant in avoiding large clusters of people and contact with people outside of those in your household bubble.
Overall Colorado Status by County:
Washing hands regularly fights COVID and “CON CRUD”
Wash hands frequently for 20 seconds each time, and make use of the highly visible hand sanitizer stations available at the Gaylord. Continued diligence in hygiene should also help prevent the traditional “con crud” from group gatherings.
Staff and Volunteer Requirements
All NDK Staff will be required to wear masks at all times while on the convention floor for the safety of all attendees.
All NDK Staff will be subject to temperature checks before they go on shift.
All NDK Staff will have access to hand sanitizer, gloves, and be asked to wash their hands as frequently as possible for 20 seconds each time.
Effective immediately, for the saftey of both Attendees and Staff, all monetary transactions will be processed digitally. NO CASH will be accepted by NDK, for registration or events.
NDK is launching a Will-Call registration process that will minimize contact for all attendees. Will Call registrations may be purchased digitally both online before the convention, and onsite.
Your badges are going to look different. Pre-registration names will no longer be printed on each badge to minimize contact for the safety of our attendees. This means that less people are touching the badges before they are handed to attendees.
All Badges will include a QR Code. This QR code will enable:
Room Capacity Tracking
- To safely count the number of people in each room in the Convention Hall, NDK Staff will be scanning the badge of every attendee before they enter and sometimes when exiting a room.
- Each room will have a listed safe capacity based on square footage, and NDK will keep the population below that number at all times.
- If necessary, NDK will consider capping attendance based on state regulations and capacity requirements.
- Sign-Ups for Panels and other Events
Registration Waiver Statement
While NDK will be implementing cleaning and distancing procedures to hold a modified convention during the COVID-19 Pandemic, by purchasing a ticket, attendees agree to assume any personal risk of infection as it is impossible to entirely mitigate the risks associated with attending this event.
The full legal text of this waiver will appear before purchasing any tickets to our event.
Main Events, Panel Rooms and Video Rooms
These are the steps we’re going to be taking in these rooms beyond what the Marriott is taking. Loading in, going out and wait times between events and panels will increased in order to allow for social distancing and extra cleaning.
All chairs will be set up on a 6 foot distanced grid. Families and house mates are welcome to pull their chairs together, but must stay at least 6’ distance from other attendees.
We will be limited to the number currently allowed per the state government’s issued guidelines. This number is based on the square footage of each individual room.
Cleaning before you sit
All attendees will be given the option of taking a sanitizing wipe before entering Main Events, panel or video rooms. They are welcome to wipe down their chair if desired.
All rooms with tables will be sanitized between each panel or event by NDK staff.
- Panels must be signed up for on a first-come first-served basis and will be linked to the QR code on your badge.
- When you sign up for a panel, you will be sent a time and location to line up. Please note that this time may be much earlier than the panel start time. We are doing our best to stagger loading-in events to limit the number of people standing the hallway at the same time.
- There will be a one hour break between each panel to clean and load-in the next panel.
- Panel Signups are NOW OPEN through June 30. More details on any needed modifications will be released closer to the convention.
Video Gaming Room and Japanese Arcade
- All Gaming Console Stations will be spaced at least 6’ apart.
- Controllers will be wiped down between each player.
- No physically demanding dancing games or games that encourage heavy respiration will be available at NDK.
- For Japanese Arcade, and larger arcade machines, all surfaces will be wiped down at a minimum of every 15 mins.
- The Cosplay Contest Greenroom will be held in a private room off of Main Events that has 6,180 square feet. With that much square feet, we can comfortably space out contestants at a 6’ distance from each other.
- No scoring penalties for contestants incorporating face masks or other PPE into their cosplay.
- We will be staggering contestants into Main Events backstage to just a handful of people at a time, therefore limiting contact in the smaller backstage area.
Dances & Raves
Recent changes to Public Health Order 20-36 indicate that dances in some form may be possible by the time of our event in September. The Rave and J-Pop dance may now occur with some modifications. This updates our previous announcement stating they would not be included in the schedule. More details and information to come.
Frequently Asked Questions (FAQ) Status as of March 2021
Q: Is NDK going to happen in 2021?
A: As of right now, we are planning to hold NDK as normal, with significant safety and health precautions to prioritize the health of our attendees. We are continually working with our amazing venue, the Gaylord Rockies to create a safer environment for everyone who wishes to attend NDK. We are still planning on having all of the events that you expect from NDK, but with a socially distanced and well-organized twist.
Q: When can I register for NDK 2021?
A: Registration is open now! Check out our Registration page!
Q: I have a badge rolled over from 2020. Will I be getting an email confirmation for that?
A: Yes, an email confirmation will be sent to the email account that purchased your 2020 badge. In addition we will plan on having an email lookup on site that will send a copy of your purchased or donated 2020 badge as well before registration opens March 1st.
Q: Where is the hotel link? I want to book my room!
The hotel link is now available! Please see our Hotel page for more information.
Q: Will NDK be able to operate at normal capacity?
Hopefully so! With the vaccine rolling out across the country, and other large events announce opening during the summer, we are watching with cautious optimism. Of course, this all depends on State regulations regarding indoor events, as well as the wishes of the Gaylord. The Gaylord has been working directly with the Governor’s office through the entirety of this pandemic, and we know that they are doing everything they can to create the safest environment possible.
Keep in mind that the Gaylord Rockies is a HUGE amount of space, and there is more than twice the amount of room than the last hotel we were at. We are excited to have some breathing room, and we are hoping that will help keep everyone at a safer distance.
Q: Will NDK be requiring attendees to be vaccinated?
At this time, no. Check this page for updates closer to the con.
Q: Will NDK be requiring masks?
Update as of April 6th 2021: YES. As of right now, Gaylord WILL REQUIRE masks on hotel property. This is the hotel’s policy, and NDK will respect and uphold the wishes of our venue.
Q: Why are you guys still planning NDK if you don’t know whether or not it’s actually happening yet?
As some of you may know, NDK is contractually obligated to the Gaylord. Because of this, we have to behave and plan as if NDK is happening until the Government or the Gaylord itself tells us that we cannot hold it. From a planning perspective, we must plan an event many months in advance. If we don’t keep the planning process going as normal, we won’t be able to put on a show at all, should we be able to. We can always cancel a show- we can’t make up the needed lost planning time by waiting to long to go forward.
Q: Why not just cancel or postpone until later in the year?
As part of our contract with the Gaylord Rockies, we cannot cancel or postpone the convention without an enormous cash penalty, and as a Nonprofit organization, we simply do not have the resources to do that.
Q: What will it take for NDK to be canceled?
If there is a spike in COVID 19 cases, and the State Government puts a hold on all large events and activities, NDK and the Gaylord Rockies will agree with and abide by those restrictions.
COLORADO MASK GUIDANCE INFORMATION
A mask-wearing requirement for Colorado first went into effect in July 2020 and recently was amended in Executive Order D 2021 103 on May 14, 2021. The amended Executive Order states that fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise. Unvaccinated people over age 11 are encouraged to continue wearing masks in all public indoor spaces where members of different households are present.
Masks are still required in certain settings, including in schools for unvaccinated students, teachers, and staff, as well as other settings which are laid out in the Executive Order. Local communities and businesses may have additional mask restrictions.
Everyone age 2 and older must still wear masks on planes, buses, trains, and other forms of public transportation traveling into, within, or out of the United States, and in U.S. transportation hubs such as airports and stations. This is required by federal law for both vaccinated and unvaccinated people.
The order requires people in Colorado who are 11 years and older to wear a mask over their noses and mouths in the following settings:
- Preschool through grade 12 schools (including extracurricular activities) and child care centers and services; however, fully vaccinated individuals, including vaccinated children ages 16-18, in a classroom, cohort, or other group of children may remove masks where the teacher(s), caregiver(s), or other staff whose primary responsibility is education or childcare have provided proof of fully completed vaccination to their employer.
- Unvaccinated or not fully vaccinated staff at Colorado Division of Motor Vehicle offices.
- Unvaccinated or not fully vaccinated residents, staff, and visitors to congregate care facilities, including nursing facilities, assisted living residences, intermediate care facilities, and group homes, except in situations where removal is authorized by the Centers for Medicare & Medicaid Services.
- Unvaccinated or not fully vaccinated residents, staff, and visitors to prisons.
- Unvaccinated or not fully vaccinated residents, staff, and visitors to jails.
- Unvaccinated or not fully vaccinated personnel in emergency medical and other health care settings (including hospitals, ambulance service centers, urgent care centers, non-ambulatory surgical structures, clinics, doctors’ offices, and non-urgent care medical structures).
Fully vaccinated people can go without masks in public indoor spaces unless the setting requires otherwise.
Unvaccinated people over age 11 are encouraged to continue wearing masks in all public indoor spaces.
People who do not have to wear a mask, even if unvaccinated, include:
Preschool through grade 12 schools (including extracurricular activities) and child care centers and services; however, fully vaccinated individuals, including vaccinated children ages 16-18, in a classroom, cohort, or other group of children may remove masks where the teacher(s), caregiver(s), or other staff whose primary responsibility is education or childcare have provided proof of fully completed vaccination to their employer.Unvaccinated or not fully vaccinated staff at Colorado Division of Motor Vehicle offices.Unvaccinated or not fully vaccinated residents, staff, and visitors to congregate care facilities, including nursing facilities, assisted living residences, intermediate care facilities, and group homes, except in situations where removal is authorized by the Centers for Medicare & Medicaid Services.
- People who are 10 years old and younger.
- People who cannot medically tolerate a face covering.
- Children younger than 2 years old should NOT wear masks.
Research shows that people who have no symptoms can spread COVID-19. Wearing a mask helps minimize the spread of the virus. Instructions for making homemade masks can be found at the Colorado Mask Project.