Panel Guidelines

Thinking about presenting a panel at NDK? Great! Check out these rules and guidelines to start you on your journey.

Outline

You must provide an outline of the panel that you wish to present. Please specify the points which you wish to cover in the duration of your panel including:

  • The subject and matter of your panel
  • How you wish to present the information that you wish to cover.
  • The number of persons in your panel
  • The tech need that your panel requires in order to run.

Technical Needs

We can provide reasonable equipment to assist you in your panel. Please keep in mind that we have limited equipment, and it is lent on a first-come first-served basis. The sooner you get your outline and tech needs in, the sooner we can provide the equipment for you. NDK cannot lend out laptops- if your presentation requires a laptop, you must supply your own! We have the following equipment available to lend to you.

  • Projector and Screen
  • Speakers
  • Microphone
  • DVD player

Please keep in mind that you must be specific in your requests. If you need a microphone, for instance, we need the following information: What kind? How many? Remember that if you do not request a piece of equipment, it will not be available for you at the convention. If there is a piece of equipment not listed above that you need for your presentation, please inquire with our Programming Director.

Time Restrictions

Because we have so many people presenting in different rooms at all times of the day, there are some guidelines that you need to keep in mind for the happiness of all presenters, including yourself.

  • You are allowed to set up your panel space 5-10 minutes before your panel is scheduled to start.
  • When your panel time has reached 45 minutes, you must start wrapping it up. Plan to keep your panel time to 45 minutes, and do not go over that time. As with all panels, we have to make sure that there is enough set-up time for the next person presenting. It makes transitions for you and the panelists after you easier.
  • You may rearrange the contents for the panel room as you see fit. However, please keep in mind that you must re-set the room the way it was before your panel time is up.

Panel Rooms

We have 7 panel rooms available at NDK. Only a handful of them have dedicated AV equipment. The Programming Director will schedule you a room suitable to your needs.

Panel Size

If you are anticipating a certain amount of attendance to your panel, or need to limit the size of your panel, please communicate this to the Programming Director as soon as possible.

Panel Times

Because of our limited time schedule, the Programming Director will assign a time and date that will work for you. Keep in mind the following things:

  • Once your time has been assigned, you may not change the slot you have been given.
  • Time in our Main Events area is very limited. Even if you request this room there may not be a time slot available.
  • Everyone wants to have their panel on a Saturday afternoon of the convention. Our times slots are first come-first serve, so if you have a specific time you require, get your outline and tech-needs to the Programming Directors as soon as you can!

Panel Content

Since NDK is a family-friendly event, we ask that you keep your panel content to a PG-13 rating. Excessive Profanity or adult content will not be tolerated. If your panel is above a PG-13 rating, we will schedule it for after 10 PM.

Panelist Badges

The policy for NDK is to give out a free pass to a panelist if he/she presents no less than four panels.

Groups that meet the time requirements may receive no more than 4 panelist badges Each person in the group must participate in the full time of each panel.

By submitting a panelist application, you agree that you have read and understand these rules.